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Terms & Conditions - ACPS

The ACPS may need to impose a variable surcharge on all Credit Card transactions to cover transaction fees. If nominated, the charges will be, a 0% surcharge added to the full amount of any function or course where the attendee uses Mastercard or Visa and a 4% surcharge added to the full amount of any function or course where the attendee uses the American Express card or Diners Card. The ACPS reserves the right to change these additional costs in the case of any bank or other transaction fees being increased. All course and function costs are GST inclusive.

In the event of a Purchase Order No. being used, it is required that all payments are made by the time the event or course is to commence. If monies have not been received by this time, the ACPS reserves the right to deny attendance to the participant involved. Additionally, the ACPS will run events where a Purchase Order will not be acceptable and in this case cheques or credit cards will need to be used. The ACPS will also run events where only credit card payments will be allowed.

The ACPS reserves the right to cancel any function or course as deemed necessary and in the event full refund will be offered to the Company or attendee.

If a course or event attendee is not able to attend and has not given any prior notice of withdrawal from said course or event the ACPS reserves the right to retain any payment that has been made. If the course attendee or Company chooses to send someone else in place of the nominated person, or asks that they attend a future course (courses only), the payment will then be applied to that attendee or the nominated course.

NOTE: Course attendees must attend a future course in the same calendar year of the original course registration. If an attendee fails to fulfil their attendance at a future course, the ACPS reserves the right to retain monies paid for the course registration.

For any person or company to obtain the members rates for themselves or their employees at any function, course or purchase, the actual person must be named as a member.

In the event books are received that are printed incorrectly or have binding errors it will be the responsibility of the ACPS to replace the inferior product. If, however, any purchased books are received that have been damaged in transit, the ACPS will not accept any liability in terms of replacement.

In the event ties, t-shirts or other attire are received with inferior stitching or printing errors, it will be the responsibility of the ACPS to replace the inferior product. If there is any problem with the ties being damaged in transit, the ACPS will not accept any liability in terms of replacement.

The ACPS endeavours to provide a high quality service to its members at all times and it is important to bear in mind that all Committee and Board members of the ACPS are held on a voluntary basis with no monetary gain to the office bearer.

The Australian Coal Preparation Society (the “ACPS”) hosts annual conferences and events (the “Events”) which bring together members and others involved or interested in the Australian coal industry to present ideas, learning and knowledge all to benefit the Australian coal industry, the ACPS and its members. 

In registering for an Event, forum or activity hosted by the ACPS, delegates and speakers agree to the following terms and conditions:


The ACPS has a comprehensive Privacy Policy that will be followed for any information provided to the ACPS.

Specifically, your contact details will be used to compile a delegate/attendee list that may be used by: the ACPS event organisers; third party event organisers; venues and accommodation providers for the purpose of room bookings (if applicable); sponsors; and parties associated with related events and conferences. If you are a speaker, your presentation documents may be uploaded to the ACPS website or provided to delegates to view and potentially retain after the event.

Should you not wish for your details to be used for these purposes, please contact the ACPS, on 02 49264870 or at least two weeks prior to the event.


The Events are intended to be an opportunity to exchange ideas for educational purposes and to provide opportunities for members to learn, and to increase and expand their knowledge base. Each Event may include opinions, advice, statements, materials, presentations, data, images, videos, documentation and other information (collectively, “Materials”) expressed or otherwise shared by presenters whom the ACPS has invited to participate.

The Materials are for informational purposes only, and the statements, views and opinions expressed at any presentation or in any Materials are those solely of the presenter and not of the ACPS.  Further, the ACPS does not endorse or recommend any presenter, promoter, advisor, strategy, company or any views mentioned at any Event or in the Materials.

At the time of registration, the ACPS provides the most recent information available and the delegate, member and/or speaker accept that the content and/or the delivery of the Event can change beyond the control of the ACPS.  The ACPS will not take any responsibility for any errors, omissions and changes to the program or content of the Event. The ACPS reserves the right to make changes as it deems necessary without penalty and in such situations no refunds, part refunds or alternative offers shall be made.

The ACPS reserves the right to update the Disclaimer and Terms and Conditions without notice.
The ACPS cannot control all content published or disseminated at the Event.  You may find other delegates’ or participants’ communications, graphics, audio files or other information inappropriate, offensive, harmful, inaccurate, dishonest or misleading and/or deceptive, however you alone are solely responsible for your interaction with other delegates and agree to act responsibly and exercise caution, common sense and safety while in attendance at the Event.

Under no circumstances, will the ACPS (or its directors, officers, employees, or agents) be liable for the accuracy, quality, ownership or reliability of any of the presentations or Materials, any defamatory, offensive, or illegal conduct of presenters, or any direct, indirect, incidental, special or consequential damages arising from any presentations or Materials or the use by any Event attendee or member, authorised or unauthorised, of any Materials.

To the fullest extent permitted by law, all attendees, presenters, delegates and members release the ACPS from any liability for loss, cost or damage they might suffer, sustain or incur for any reason as a direct or indirect result of their attendance at any Event.


If a person is registering on behalf of a delegate/s and/or member it is the responsibility of that person to notify the delegate/member of the terms and conditions of registering, for which they will be agreeing to on behalf of the delegate/member. Responsibility also includes providing full details of the delegate’s/s’ and/or members registration details as confirmed.


Registration fees do not include insurance of any kind.  It is strongly recommended that all delegates, members and attendees take out personal travel and medical insurance prior to attending any Event. The policy should include loss of fees through cancellation of your participation or through cancellation of the Event itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The ACPS will not take any responsibility for any delegate or member failing to insure.

Force Majeure

Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, pandemic, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.

Governing Law

All attendees, members, presenters, and/or delegates agree that these Terms and Conditions are governed by the laws in place from time to time in the State of New South Wales and Queensland and they each submit to and agree to be bound by the jurisdiction of the Courts of New South Wales and Queensland.